PowerApps – 500 Record Limit, Filter SharePoint Person/Group Column with no Delegation Warning, PowerApps – 500 Record Limit, Filter SharePoint LookUp Column with no Delegation Warning, Making Office 365 Work for you: Monitoring ATMs, Connect to Azure AD-secured APIs in SharePoint Framework solutions, Access APIs secured with Azure Active Directory with Azure Functions, How to Remove the Top Banner from SharePoint Online Modern Pages, Hide Total Page Views & Like Button on a Modern Page, SharePoint List Template and Definition IDs, PowerApps – 500 Record Limit, How to Overcome Delegation Warning. Hopefully this is address soon. in 1st iteration you get rows 1-500, in 2nd 501-1000 and so on. It is not possible to Collect all records of an unfiltered datasource. One of app users opens your app and…probably in an eyeblink you will get tons of emails that your app is not working (but of course it is working but the loading time is huge). Download my Delegation Learning App and start practice delegation now! It means you cannot get more that 500 items from a data source but even more than that – PowerApps won’t even “be aware” of any rows above 500. If the table contains more than 500 records, the formula won’t return record 501 or higher, even if it matches the criteria and started showing delegation warning. Thanks. For example: Filter(‘MySPList’, “FilterValue” in Multilinestringfield). Here it comes. Countries and cities typically don’t change dynamically so we can freely import them as static data instead of using SQL database (for which you have to spend extra cash). I think SQL Server or Azure SQL DB is the best back end for PowerApps currently. In PowerApps every data source (SharePoint, Common Data Service, OneDrive) is under limitation of 500 items. I.e. delegate the processing of data to the data source, rather than moving the data columns types and formulas that can be delegated. A simple demo with excel and outlook email may look like this: To make this work for more than 256 results I had to make few configuration tweaks of the “List rows present in a table” action: Fetching 2101 rows took 11 seconds so that may be an issue. You can process 10000 of items but fetch only 15 of them as result) you can only use gallery or table. I won’t explain it in detail or show you code snippets because this method is not mine. However remember following notes: If you still think static data is a best choice for you here is how you can add it: Ok, now, what if this option also doesn’t suit to your needs: Excel is good but you need to be able to modify it from within app so all app users have access to same data. This means that with an additional filter I may only get one or two results instead of the complete dataset. I hope you enjoy this blog post. Filter, special function, call, technic? Speaking a bit more clearly it’s a situation when your PowerApp app says to a data source:“Ok, you know what, I need items that match these conditions but hey, can you do all the computations by yourself?

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